Business Support and Event Coordination

Permanent employee, Full-time · Remote

The Role
We’re looking for someone who keeps everything together and moves things forward—someone who thrives on coordination, loves detail, and brings calm to the chaos. You’ll play a key role in how we deliver high-impact assessment centers for our clients.
If you:
  • Organize meetings before others even realize they’re needed
  • Can tame timelines, calendars, and conflicting schedules with ease
  • Communicate clearly and confidently—even under pressure
  • Get energy from helping teams deliver flawlessly
…this will be your perfect fit.
What You’ll Be Doing
  • Coordinate internal and client-facing schedules, meetings, and logistics
  • Manage end-to-end project flow from planning through reporting
  • Communicate with stakeholders (hiring managers, facilitators, participants)
  • Track tasks and flag risks using tools like Zoho and SharePoint
  • Support documentation, budget tracking, and invoice handling
  • Maintain structure and flow across all key delivery activities
Why This Role Matters
You’ll help deliver leadership solutions that impact how global companies hire and grow their people. Your work ensures operations run smoothly, efficiently, and with care.

WHAT ARE WE LOOKING FOR
  • Native level in English (German or Spanish a plus)
  • Based in Germany or Spain, comfortable working remotely in CET
  • Experience in coordination, executive support, or delivery ops
  • Detail-obsessed, deadline-driven, and process-oriented
  • Proficient in digital tools (Zoho, SharePoint, MS Office)
  • A calm and professional communicator—even in high-stakes situations
WHAT WE OFFER
  • A full-time remote role
  • Flexibility and autonomy
  • A values-driven and collaborative environment
  • The chance to work on impactful, people-centered projects
About us

atrain is a global catalyst for human development, a dynamic leadership consultancy that empowers international clients to reshape their organizations from the inside out. We believe in the untapped potential of every individual. We’re here to create the conditions for people to breakthrough and make a positive impact on the world. Our collaborative, customized, and holistic approach focuses on co-creation and building long-term, trusted partnerships. 

 


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